Market Drayton Running Club

Privacy Notice


Market Drayton Running Club are committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your membership, Market Drayton Running Club is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.


What personal data we hold on you

You may give us information about you by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise. This includes the personal information you provide when you register with the Club The information you give us may include your name, date of birth, address, e-mail address, phone number, name of the EA affiliated Clubs with which you are registered and gender (Athletics Data). We may also ask for relevant health information which may be shared with club coaches and running group leaders for the purposes of your safe participation in club activity which is classed as special category personal data under data protection law.


Why we need your personal data

The reason we need your Athletics Data is to be able to administer your membership, and provide the membership services you are signing up to when you register with the Club. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a member to provide the services you are registering for.


Reasons we need to process your data include:


For training and competition entry  

sharing personal data with club coaches and officials including running group leaders to administer training sessions;

sharing personal data with club team managers to enter events; and

sharing personal data with leagues, county associations and other competition providers for entry in events.


For membership and club management  

processing of membership forms and payments;

sharing data with committee members to provide information about club activities, membership renewals or invitation to social events;

club promotional activity such as newspaper articles and website features; and

publishing of race and competition results.


Any special category health data we hold on you is only processed for the purpose(s) of your safe participation in club activity. We process this data on the lawful basis of consent. Therefore, we will also need your explicit consent to process this data, which we will ask for at the point of collecting it.


On occasion we may collect personal data from non-members e.g. beginners group registration where participants are not yet full club members. This information will be stored for 3 months after the event and then destroyed securely. Our lawful basis for processing data is consent and therefore, we will also need explicit consent from non-members to process this data, which we will ask for at the point of collecting it.


The club has the following social media pages – Facebook and Twitter. All members are free to join these pages. If you join one of the Social Media pages, please note that provider of the social media platform(s) have their own privacy policies and that the club do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data on the club social media pages.


Who we share your personal data with

[When you become a member of the Club, you will also automatically be registered as a member of England Athletics Limited. We will provide England Athletics Limited with your Athletics Data which they will use to enable access to the MyAthletics portal. England Athletics Limited will contact you to invite you to sign into and update your MyAthletics portal. You can set and amend your privacy settings from the MyAthletics portal. If you have any questions about the continuing privacy of your personal data when it is shared with England Athletics Limited, please contact]


The Club does not supply any personal data it holds for this purpose to any other third party.


How long we hold your personal data

We will hold your personal data on file for as long as you are a member with us. Athlete data is updated every year on annual membership forms. Any personal data we hold on you will be securely destroyed 12 months after your membership lapses. Your data is not processed for any further purposes other than those detailed in this policy.


Your rights regarding your personal data

As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.


As a data subject you are not obliged to share your personal data with the Club. However If you choose not to share your personal data with us we may not be able to register or administer your membership.



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